12 Jun 2021

Tips To Get You Organised At Work

“It takes as much energy to wish as it does to plan.”– Eleanor Roosevelt

Workweeks can be rough, whether you’re working from home or in the office, each day of the week seems to present a different challenge to maintaining your productivity and focus. On Monday, you’re looking for a bit of a push to motivate you to start the week and finish it off on a high note. Well, we understand that no matter what day it is or what your work motto happens to be, achieving your short-term and long-term goals are hidden in your daily routine. Follow these easy steps to get started on achieving your daily goals and monthly targets.

Prioritize:

Remind yourself of your long-term goals and revise them daily to keep yourself focused and going throughout the day. Set daily priorities to meet your goals. Pro Tip: Keep photos of your family or inspirational pictures nearby for that extra push when the going gets tough!

Make lists:

Make daily, weekly, and monthly to-do lists of important tasks. Review your daily priorities at the beginning of each day.

Calendars and Planners:

Get in the habit of checking your work calendar every day to review your activities and avoid conflicts. Write down all commitments in pencil rather than trusting your memory (This helps, TRUST ME!). Use planning and scheduling forms and software to help you map out long-term projects.

Time Management:

Schedule a quiet time at work to attend to tasks that need extra concentration. Always start with your most challenging work when your energy is at its highest (Preferably first thing in the morning) and save less demanding work for another time. If you tend to procrastinate, focus on the sense of accomplishment you’ll feel when the job is done. Use commute time to plan your day’s activities.

Task Management:

Assign tasks to others when the task is not on your level of expertise. Provide adequate training and feedback on assigned projects.

Organise Mails and Phone Calls:

Sort incoming mail into categories by priority or action. Use voice mail to screen phone calls. Scan through your emails to see what you can delete, all messages you identify as unimportant should be selected and moved to the trash in bulk. Prioritize your phone calls and keep track of your business calls.

Clear Your Workspace:

Keep only the most critical items that you use on a regular and information you need daily on the top of your desk. Put away resource materials you hardly use and toss out duplicate information and materials that will soon be outdated. Leave blank space on bookshelves for growth and creativity.

Keep It Organized:

Organize files by priority, name files, and keep the most important ones within arm’s reach. Spend 15 minutes at the end of each day clearing your desk and 15 minutes the next morning planning for your day’s activities.

Review items one through seven on this list to successfully plan your weekdays and achieve your goals daily, weekly, monthly, and yearly.

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